Parent Volunteers
Seven Oaks Marlins Volunteers
At Seven Oaks, we recognize that our summer swim season would not be possible without our dedicated parents. We appreciate all of the work that our parents pour into our team! Because our season would not be possible without parent volunteers, we require all families with registered swimmers to volunteer at least three times a year. We have volunteer options to accommodate varying family needs. Please reach out to Lauren Gentile or Coach Melissa with any concerns.
How do I sign-up to volunteer?
Volunteer sign-ups are posted as “jobs” on our Swimtopia website calendar. Please plan ahead! Go ahead and sign up for at least three slots per family. www.seven-oaks.swimtopia.com
What are the different volunteer positions?
The biggest need for volunteers is at our Tuesday night swim meets. There are two volunteer shifts. Please see below for specifics:
Shift Information:
We offer positions on two shifts to best accommodate work schedules and families with small children.
| 1st Shift | Arrive at warm-up time to check in and work until the end of Backstroke races. |
| 2nd Shift | Be in place behind the blocks BEFORE Breaststroke races begin (an announcement will be made as a reminder) and work through the end of the meet. |
Swim Meet Volunteers Positions:
- Kid Pushers (6 per shift – assigned to 6 & under, 7/8 and the 9/10 age groups): This can be a great role for someone with a younger non-swimmer who can help!At check-in, you will be provided with a sign with the designated age group. When the announcer makes the first call for your group, you’ll walk around the pool gathering the kids in that age group. You will lead the swimmers to the starting side of the pool. Once all of your swimmers are lined up with Clerk of Course, you’ll be finished until the next event for your age group.
- Ribbon Writers (2 per shift): You will sit at the Scorers’ table and be provided with place information (1st – 6th) for main events. You will fill in the swimmer names and event on ribbon labels. Ribbons will be pre-sorted based on the order of the events.
- Ribbon Distributor (2 per shift): HOME meets only. This can be a great role for someone with a younger non-swimmer who can help! You will stand at the end of the finishing lanes and pass out ribbons to the Heat Winners and Participants. This is ONLY during 6 & Under, 7 – 8 and 9 – 10 NON-Main Event Heats.
- Timers (6-10 per shift, depending on size of the pool): Will be paired with another timer to “time” EVERY heat of an assigned lane, with exception of relays.
- Timers will press a fab to time each race. Fab will automatically start at the beginning of the race and timers will just need to press the fab once to end the race.
- For the 6 & Under, 7-8 and 9-10 (25 yard) events, you will time at the end of the pool.
- For all 11&up (50 yard) events, you will time at the starting end.
- As a first shift timer, you are expected to attend a short meeting at the beginning of the meet (usually around 5:30 pm) to meet with the TSA Reps and the Starter to get more information regarding that particular meet.
If the above roles do not work for you, please sign up to bring donuts!
*Saturday Morning Donuts: Please bring two dozen donuts to practice on Saturday morning by 9:40am. This is a favorite tradition of our swimmers!
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*The below roles require experience and, in some cases, training. Please reach out to Coach Melissa and Lauren Gentile if you’re interested in one of these roles in the future.*
- TSA Representatives
- Meet Administrator
- Stroke and Turn
- Place Judge
- Runner
- Recorder
- Clerk of Course
- Behind the Blocks
- Starter
